The Challenge
Managing vehicle documentation shouldn't be this hard
Lost Documentation
Scattered records across notebooks, folders, and phones. Critical documentation gets lost, misplaced, or damaged.
Billing Disputes
Inaccurate estimates and poor tracking lead to conflicts with clients. Hours spent on administrative back-and-forth.
Client Communication
"Where's my car?" calls all day long. Clients want updates, but providing them takes time away from actual work.
The Solution
VaultMotive brings order to chaos with professional-grade documentation tools
Everything in One Place
All your vehicle documentation, organized and searchable.
Save Hours Every Week
Automate documentation with voice notes and smart capture.
Keep Clients Happy
Real-time updates through their own customer portal.
Powerful Features, Simple to Use
Everything you need to document, track, and manage your vehicles
Vehicle Vault
Complete vehicle history in one secure, organized place. Photos, receipts, service records, and ownership documentation.
Project Tracking
Track every phase of restoration from start to finish. Multi-phase planning, task assignment, and budget tracking.
Parts Intelligence
Know what you have, find what you need. Track parts across locations with smart search and reorder alerts.
Owner Portal
Keep clients informed automatically. They see progress, approve changes, and stay engaged without constant calls.
Financial Tools
From quote to payment, simplified. Invoicing, expense tracking, billing milestones, and online payments.
Marketplace
Buy, sell, and share vehicle records with a trusted community of collectors, shops, and dealers.
Team Management
Manage team members, roles, and permissions. Scale from a two-person garage to a 50-technician shop.
AI & Automation
Document classification, data extraction, voice notes, and smart categorization powered by AI.
Integrations & API
REST API access, real-time webhooks, network printing, custom AI credentials, and white-label branding.
Built For Your Business
Purpose-built features for every type of vehicle professional
Restoration Shops
Manage multiple projects, track labor, and keep clients informed with professional documentation tools built for busy shops.
- Multi-phase work order management
- Time tracking and labor costs
- Customer portal for real-time updates
- Professional invoicing