Four Pillars of Vehicle Data Security
Purpose-built security features for automotive businesses that handle sensitive vehicle records, ownership documents, and financial data.
Audit Logs
Every action in your organization is logged with full context — who did what, when, and from where. Track record views, edits, exports, and deletions across all modules. Filter by user, action type, or date range to investigate incidents or satisfy compliance audits.
- User attribution with IP address and session tracking
- Filterable by action type, user, module, and date range
- Exportable reports for regulatory compliance
Role-Based Access Control
Define custom roles with granular permissions across 242 access controls. A front-desk receptionist sees customer contact info but not financial data. A technician updates work orders but cannot modify invoices. An appraiser views vehicle history but cannot alter records. Every permission is individually configurable.
- 242 individual permissions across 98 modules
- Create unlimited custom roles tailored to your workflow
- Enforced at both API and UI layers for defense in depth
Security Groups
Organize users into logical groups — by department, location, or responsibility — and manage permissions at the group level. When a new technician joins, add them to the "Technicians" group and they instantly inherit the right permissions. No manual per-user configuration needed.
- Group-level permission inheritance
- Nested groups for complex organizational structures
- Instant onboarding — add to group, permissions are set
Custody Tracking
Document the complete chain of custody for every vehicle that passes through your operation. When a car arrives at your shop, is transferred to a subcontractor, or is returned to its owner, every handoff is recorded with timestamps, authorization, and condition notes. Essential for high-value restorations and insurance documentation.
- Timestamped custody transfer records
- Condition documentation at each transfer point
- Legal-grade chain of custody for insurance and disputes
Why Security Matters for Your Shop
Protect your business, your customers, and their vehicles with enterprise-grade security that scales with your organization.
Everything You Need to Secure Your Data
Enterprise-grade security tools built for automotive businesses.
Audit Logs
Comprehensive logging of every action in your organization. Track who viewed, edited, or deleted records with user attribution and timestamps.
Role-Based Access Control
Advanced RBAC with fine-grained permission management. Define exactly what each role can see and do across 242 permission controls.
Security Groups
Organize users into groups and apply permissions at the group level. Simplify access management as your team scales.
Custody Tracking
Document the complete chain of custody for every vehicle. Track transfers between parties with timestamps and authorization records.
GDPR Export & Compliance
One-click data export for compliance requests. Generate complete data packages for any user and handle deletion requests with confidence.
Data Backup & Recovery
Automated backups with point-in-time recovery. Your data is always safe and recoverable, with encrypted storage at rest and in transit.
Works Seamlessly With
Security integrates with all VaultMotive features.